Year 1

Year 1 Plan

Focus Area: Data Systems

Overall Outcome Goal Year 1: By June 2023, review and identify sources of data to be collected, reviewed and utilized in monitoring of behavior and academic outcomes.

Usable Practice: Develop and implement a system for data collection, review, monitoring and assessment that can be used to shift student outcomes. The collected data will assist in making an informed decision by zeroing in on priorities such as behavior and academic outcomes to establish a plan to improve disproportionate student performance and behavioral outcomes particularly for marginalized students.

SMART GOALS	Implementation Phase	Implementation Team	Implementation Strategies (Drivers)	Start Date End Date	Improvement Cycle (PDSA) (Monitoring timeline)
By December 2022, the implementation team will review data currently collected and the collection process and systems, in order to see if the data gives insight to our priority focus areas of behavior and academic outcomes.	Exploration	Elementary principal; MS administrator; HS administrator; ENL director; member of PPS team; Data supervisor; Director of Guidance.	Review data utility of: ASPEN, Discipline Referrals, Suspensions, NWEA Scores, NYS 3-8 Assessments, AP scores, Cohort data of accelerated and AIS services, NYSESLAT Exam, Graduation rates	October 2022- December 2022	By December 2022, provide an update by the implementation team to the superintendent who will then report it to the Board of Education.
By May 2023, review procedures, policies and practices connected to data collection.	Exploration	Elementary principal; MS administrator; HS administrator; ENL director; member of PPS team; Data supervisor; Director of Guidance (BOE trustee?)	Review and revise (as necessary): Practices, policies and procedures for data collection.  Begin development of practices for data collection (ongoing).	October 2022-May 2023	In December and March the team will: Provide update to the Superintendent on progress made; Request any needed changes to the timeline; Request resources if needed
By May 2023, identify what data will be collected districtwide and directly connected to schools.	Exploration	Elementary principal; MS administrator; HS administrator; ENL director; member of PPS team; Data supervisor; Director of Guidance	Identify current and new data to be collected and develop a document/matrix that shows new data in connection with each school that needs to be collected.	October 2022-May 2023	In December and March the team will: Provide updates on progress made* Request changes to the timeline Request resources if needed *provide an update by the implementation team to the superintendent who will then report it to the Board of Education and district administrators.

Focus Area: Multi-Tiered Systems of Support

Overall Outcome Goal Year 1: By June 2023, review and revise MTSS policies and practices of behavior, academic and SEL in each of the seven district schools.

Usable Practice: Develop and implement a Multi-Tiered System of Support (MTSS) that is culturally responsive to racially, culturally and linguistically marginalized students to inform data driven decision making to provide culturally responsive tiered supports to shift discipline and academic outcomes.

SMART GOALS	Implementation Phase	Implementation Team	Implementation Strategies (Drivers)	Start Date End Date	Improvement Cycle (PDSA) (Monitoring timeline)
By June 2023,  review K-12 district academic and AIS support systems, special education data/referrals to assess the connection to academic performance.  By June 2023, aligned with the review of K-12 district and AIS support systems will include specific training (reading, writing and math programs i.e., IREAD, Freckle, RazKids or additional options) for AIS and academic support staff.	Exploration Installation	MTSS Team for Academics as designated by the Superintendent	Establish a districtwide team. Review district wide formative and summative assessments to assess learning loss due to pandemic, including parent & student voice through survey and observations.  Develop parent survey that assess learning loss. Provide research-based curriculum intervention training. paraprofessionals and teachers.	October 2022- June 2023	Ongoing meetings with districtwide team to review the data on referral, impact on academic performance, interventions etc. (possibly monthly TBD).
By May 2023, review, revise, and align code of conduct with the new moral imperative and mission and vision.	Exploration/ Installation	MTSS code of conduct team as designated by the Superintendent	Establish a “micro” team with an array of different stakeholders Review building and districtwide code of conducts to align with mission and vision.  Review present suspension data, as it relates to students of color and the disproportionality of their suspension rate, in order to align the present code of conduct to support the new mission & vision.  Create a “crosswalk” or a connection between the mission and vision and current code of conduct to evaluate where the district needs to focus and improve.	November 2022- May 2023	Ongoing meetings with districtwide team (above) to review, revise and align with the following areas: code of conduct, moral imperative and mission & vision.
By June 2023, K-12 SEL alignment, Rollout Yale RULER approach in 5/7 schools to give students, parents, teachers and administrators a common language to promote SEL by aligning with the vision/mission and CRSE.	Initial implementation	MTSS team for SEL as designated by the Superintendent	Continue training.    School/classroom charters and collegial sharing  integrate RULER tenets on all school websites for parent/student engagement,  parent training focus. 100% of staff educated and trained in the 5/7 schools (integrated into lesson planning).	September 2022-June 2023	Ongoing monthly RULER meetings to assess implementation: feedback from staff with a survey: what are the challenges? what is successful?  school cultural changes?

Focus Area: Professional Learning and Development

Overall Outcome Goal Year 1: By the end of June 2023, select teachers, staff and community members will gain familiarity with the moral imperative, have an understanding of key terms (disproportionality, bias, gender identity) and have some experience interpreting data for disciplinary actions and academic outcomes/access for students of color.

Usable Practice: Develop, disseminate and implement a professional development plan, using our existing professional learning structure, that is culturally responsive for educators and addresses disproportionality and academic outcomes, disciplinary measures, and curricular access for marginalized students.

SMART GOALS	Implementation Phase	Implementation Team	Implementation Strategies (Drivers)	Start Date End Date	Improvement Cycle (PDSA) (Monitoring timeline)
By December 2022, identify which lead learners will be trained first, including leaders, teachers and staff and subsequent training at each school.	Exploration	Building Teams	Train building-level leaders on goals and how to assess building concerns. Work with each building principal to develop building level teams consisting of mental health, administration, teachers, staff and students.	Adoption of the plan through December 2022	Check in on a quarterly basis to assess progress and revise goals and implementation strategies. By the end of December 2022, leaders will be identified and have met at least once.
By June 2023, disseminate a PD plan to incorporate culturally responsive practices for lead learners, including teachers, students (secondary) and staff.	Installation/ Initial Implementation	Building Teams	Train building-level teams on moral imperative, have an understanding of key terms (disproportionality, bias, gender identity) and review specific building data for disciplinary actions for students of color.  Review current and existing professional learning practices with a focus on equity and inclusion.	December 2022 through June 2023	Building principals will confer on March 15 and June 15, 2023 to assess committee progress and share established practices.
By June 2023 provide a report/plan to the PGCD staff development sub-committee, including a school-wide training plans with time allocation needs.	Installation	District Implementation Team and Building Level Teams	Organization Driver: Staff development time allocation and needs.	Completion by the end of June 2023 (Last meeting of the staff development sub-committee).	Building principals will confer by May 15th, 2023 to review the development plans for the 2023-2024 school-year.  Building representatives (teachers/administrators.) Will present to the staff development sub-committee.

Focus Area: Family and Community Engagement

Overall Outcome Goal Year 1: By June 2023, an assessment and evaluation of existing community engagement practices and communication will be conducted. By June 2023, a structure to enhance and improve community outreach by assessing where we are and building a committee to improve communication will be established.

Usable Practice: Identify, develop and implement a sustainable system for family and community engagement that ensures representation of racially, culturally and linguistically marginalized families in order to build effective ongoing communication between community members and the school district staff.

SMART GOALS	Implementation Phase	Implementation Team	Implementation Strategies (Drivers)	Start Date End Date	Improvement Cycle (PDSA) (Monitoring timeline)
By January 2023, establish a team of community leaders, parents, students, community liaison, teachers, and administrators.	Exploration	FCT team chosen by Superintendent; and existing equity and inclusion subcommittee	Reach out to community leaders to identify secure members; Include translators and interpreters to ease communication amongst members.  Identify and invite parents/caregivers across social identity differences from each district/school level elementary, middle, high and district). Establish framework for meetings in anticipation of rotating members to establish institutional memory.	November 2022 - January 2023	Family Community team members will review progress every six months
By June 2023, the Family and Community Engagement Team (FCT) will review, through the lens of equity, any family and community engagement existing policy, practices, or protocols.	Installation	FCT Sub-committee	Collect and review family and community engagement policies (parent handbooks, HSA, BOE policies, etc.). Use various lenses such as HSA communication, school communication. Develop interview questions to speak with multiple stakeholders about family engagement and communication. Interview principals, HSA presidents, district office about family engagement and communication. Deliver findings to FCT and any additional critical stakeholder groups.	December 2022 February 2023 Feb/March 2023- April 2023 April 2023 - June 2023 End of June 2023	FCT implementation team will meet every 6 months to track and assess progress.
By April 2023, collect data from community and families regarding the best way to communicate with families in the district, including communication in different languages (ex: emails, zooms, surveys, open forums).	Exploration	FCT Sub-committee	Determine means to gather community feedback.  Develop survey questionnaire/ interview, town hall forum. Hold Town Hall/Forum. Email and mail survey.	February 2023  February 2023-March 2023 April 2023 April 2023	FCT implementation team will meet monthly to track and assess progress.
By June 2023, analyze data from survey and forum feedback.	Installation	FCT Subcommittee	Complete analysis of data. FCT provide results to the community at BOE, HSA meetings, community venues, etc. (what we learned; what we are doing; what we are doing moving forward).	May 2023 - June 2023	Family Community team members will meet to discuss results and identify next steps.
By June 2023, inform community on results and goals moving forward.	Installation	FCT Sub-committee	Identify periodic dates to message and keep the community informed. Create a calendar of meetings to be shared with the community along with a format for sharing other important FCT information.	June 2023	Community team members will meet to discuss and identify next steps.