Public Information » The Family Educational Rights and Privacy Act (FERPA)

The Family Educational Rights and Privacy Act (FERPA)

The school district is taking this opportunity to advise parents of your rights with respect to the school records relating to your child or children pursuant to the Federal “Family Educational Rights and Privacy Act of 1974.” This notice has been updated to include student photographs as Directory Information, which may be disclosed without prior consent as explained below.
 
Parents/Guardians of a student under 18, or a student 18 or older, have a right to inspect and review any and all official records, files, and data directly related to their children, including all material that is incorporated into each student’s cumulative record folder, and intended for school use or to be available to parties outside the school or school system, and specifically including, but not necessarily limited to, identifying data, academic work completed, level of achievement (grades, standardized achievement test scores, etc.)  attendance, data, scores on standardized intelligence, aptitude, and psychological tests, interest inventory results, health data, family background information, teacher or counselor ratings and observations, and verified reports of serious or recurrent behavior patterns.
 
Student records, and any material contained therein which is personally identifiable, are confidential and may not be released or made available to persons other than parent(s) or guardians(s) or the students themselves without the written consent of such parent(s) or guardian(s) or the student. There are a number of exceptions to this rule, such as other school employees and officials, and certain state and federal officials, who have a legitimate educational need for access to such records in the course of their employment.
 
An additional exception is directory information, which is personally identifiable information that the district may disclose. The Port Washington School District has designated the following as Directory Information: Student name, parent’s name, address, telephone number, participation in officially recognized activities and sports, weight and height of members of athletic teams, degrees and awards received and student photographs. Some of this information, such as names or photographs, may be used in District publications, including our Web site, or shared with local newspapers.
 
Additional information was sent to every family before the start of the fall semester. If you have any question or need more information, please contact the principal of your child’s school.